Good academic standing
All graduate students are expected to remain in good academic standing throughout the entire course of their graduate program. To be in good academic standing, a graduate student must make satisfactory progress toward fulfilling degree requirements, including the completion of critical degree milestones as set forth by the academic program. The student must also maintain a minimum semester and overall GPA of 3.0.
Good academic standing is a requirement for:
- Holding a Graduate Assistantship
- Receiving a fellowship or scholarship
- Advancing to candidacy for a graduate degree
- Going on a leave of absence
- Obtaining a graduate certificate or degree from Oakland University.
Additionally, graduate students must meet all department academic standards which may be more stringent than the minimum set forth by the University.
Department requirements: In the Ph.D. program, credit will not be awarded for courses in which a grade less than 3.0 is earned. All numerical grades earned are used in computing a student’s grade-point average.
Graduate students who are not in good academic standing for any reason are subject to probation and/or dismissal from further graduate study.
Related program information
Initial advising
After admission to the Ph.D. program, a student should consult with the Program Coordinator for any advice until formulation of an Advisory Committee.
Plan of study
Master’s and graduate certificate students must submit a department-approved plan of study by the end of their first semester of graduate coursework. Upon admission, doctoral students must develop a plan of study in consultation with the department chair. As soon as the student forms an advisory committee, the committee reviews and updates the plan of study then forwards it to the dean’s office. The original plan of study must be submitted to the dean’s office, and when approved, it will be forwarded to the Graduate Study and Lifelong Learning office.
Note: Credit granted for successful completion of a course toward an undergraduate degree program may not be repeated for a graduate degree. If a substitution is approved, the minimum number of program-approved graduate credits will be required. A Petition of Exception - OU Course Waiver/ Substitution requesting the substitution must be approved.
Advisory committee
As soon as possible after admission, but prior to earning 16 credits of coursework, students must form an advisory committee, which will direct and guide the progress of their program. Such a committee is composed of four faculty members, specified as follows:
- Three faculty members nominated by the student (one designated as chair and one selected from an Oakland University department outside the School of Engineering and Computer Science).
- One SECS faculty member, not from the same department as the advisory committee chair, appointed by the Dean of the School of Engineering and Computer Science.
- Upon recommendation of the advisory committee, following successful completion of the Ph.D. comprehensive examination, one member from within or outside the university community may either be added to the committee or replace a member for the dissertation proposal and review.
The composition of the entire advisory committee must be approved by the Dean of the School of Engineering and Computer Science and Graduate Study and Lifelong Learning.
Comprehensive examination
Each student is required to take a comprehensive examination after the student has completed all of his/her coursework, but before completing no more than 8 credits of dissertation research. The examination is designed to assess the student’s analytical reasoning, theoretical understanding and preparedness to do independent research. The examination is composed of a written component and an oral component. The written examination includes at least two discipline-specific areas relevant to the student’s coursework and research interest. The student’s advisory committee, based on the student’s preparation, selects the areas for the examination. The oral examination follows within a month of the written examination. The written examination is commonly split into no more than three parts to be taken over a reasonable period of time (usually not to exceed one month). A student may repeat the comprehensive examination once. Upon recommendation of the advisory committee, following successful completion of the Ph.D. comprehensive examination, one member from within or outside the university community may either be added to the committee or replace a member for the dissertation proposal and review. All comprehensive exams must be monitored in person by doctoral advisory committee member or a representative of the committee and exams are to be taken on campus.
Dissertation proposal
As soon as a candidate and the advisory committee chair agree on a specific research topic, the candidate must write a dissertation proposal. This document contains a formulation of the problem, the background work leading to the formulation and a plan for the subsequent research. Candidates must orally present the proposal to their advisory committees and any other interested faculty, at which time the committee may question the preparedness of the student to carry out the research.
Research credits
Students who have advisory committee approval of their dissertation proposals and are conducting research should register for ECE 790. At least 24 research credits are required of all doctoral candidates. However, merely amassing credits does not indicate satisfactory progress toward or completion of the dissertation. These judgments are made by the advisory committee. The dissertation is judged completed upon successful completion of the final examination and acceptance of the dissertation by Graduate Study and Lifelong Learning.
Dissertation
Each candidate will submit a dissertation to the advisory committee. The dissertation must be the candidate’s own work and must constitute a contribution to knowledge in his/her field of endeavor. The completed dissertation must conform to university standards (see Thesis and Dissertation ).
Residence
Writing a doctoral dissertation requires a full commitment to research. Such research cannot be effectively pursued in an environment which places research in a secondary role. Doctoral students are required to be full-time students for at least one year of their active dissertation research. The doctoral student should arrange such a period of residency by 1) registering for at least 8 credits of doctoral dissertation research for two consecutive semesters and 2) making a commitment, in a statement addressed to his/her advisory committee, to a program of full-time research (at least 20 hours per week).
The above represents the normal residency requirement. However, if the present occupation of the candidate (e.g., industrial research or teaching) is conducive to the intended research, there is an alternative method to fulfill the residency requirement. To arrange for the alternative residency, the candidate must apply in writing to his/her advisory committee at the time of the dissertation proposal review. The committee must be furnished with a written statement by the candidate’s employer confirming that the dissertation research constitutes a major portion of the job assignment. If the advisory committee grants permission to pursue this option, the student must enroll in doctoral dissertation research (8 credits maximum) for at least two consecutive semesters.
Final examination
Each Ph.D. candidate must satisfactorily defend the dissertation in a final oral examination administered by the advisory committee. The examination is taken after the advisory committee certifies that the dissertation is ready for final review. At the committee’s option, one reexamination may be permitted if a candidate fails to pass the final examination.
Continuous enrollment
The continuous enrollment policy for doctoral students requires continuous registration of graduate students for at least 1 credit each semester in the academic year to maintain an active graduate student status. This includes semesters in which the comprehensive, preliminary or qualifying examination is taken, defense, and each subsequent term (fall and winter) until the degree requirements are met and the dissertation is submitted to Graduate Study and Lifelong Learning.
Some agency and graduate assistantship eligibility may have course-load requirements that exceed the minimum registration requirements of the Continuous Enrollment Policy (e.g., Veterans Affairs, Immigration and Naturalization for international students, and federal financial aid programs). Therefore, it is the student’s responsibility to register for the appropriate number of credits that are required for funding eligibility and/or compliance as outlined by specific agency regulations under which they are governed.
Time limits
The maximum time limit for completing a Ph.D. degree is no more than ten years from the time of the first course enrollment in the doctoral program.
The Time Limit for Completing a Ph.D. Degree policy requires a student to achieve candidacy within six years from the first course enrollment in the doctoral program. After being advanced to candidacy, a student is expected to complete the remaining degree requirements within four years (including the dissertation defense).
If a student is deemed inactive, he or she may be dropped out of the program despite the petition for extension.
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